BETA PHI MU
APPROVED MAY
10, 1968
REVISED December 10, 2001
This chapter shall be known as the Lambda Chapter of Beta Phi Mu organized at the School of Library and Information Studies, University of Oklahoma.
The purposes of this Chapter are those of Beta Phi Mu, “to recognize high scholarship in the study of librarianship and to sponsor appropriate professional and scholarly projects”.
Section
1. The requirements for membership in Beta
Phi Mu, Lambda Chapter, are
those described in
Article III of the Constitution of Beta Phi Mu.
Section
2. Any member of Beta Phi Mu may affiliate
with Lambda Chapter.
Article IV—Officers
Section
1. Number—The officers of Lambda Chapter
shall consist of a President,
Vice-President,
Secretary, and Treasurer.
Section 2. Duties
and Terms of Office:
a.
The
President shall perform the customary duties of the office and shall be elected
for a term of one (1) year. Upon
retiring, she/he shall automatically have the position of Past-President during
the incumbency of her/his successor in office and shall have all the privileges
pertaining to membership in the Executive Council.
b.
The
Vice-President shall be the President-Elect and shall perform the customary
duties of the office. He/She shall be
elected for two (2) years, serving one as Vice-President and one as President.
c.
The
Secretary shall perform the customary duties of the office as outlined in the
Chapter records. She/He shall be
elected for a term of two (2) years and be elected in odd-numbered years.
d.
The
Treasurer shall perform the customary duties of the office as outlined in [the
Chapter records. He/She shall be
elected for a term of two (2) years and be elected in even-numbered years.
Section 3. Election Procedure.
Nominations shall be made by a committee of at least three (3) members
appointed by the President with the consent of the Executive Council. The Nominating Committee shall prepare a
slate of officers listing one or more candidates for each vacancy. The prepared ballots shall be distributed to
those members who are on the active list at the same time the announcement is
made for the annual spring meeting.
Officers shall be elected by a majority vote of those voting and shall
assume office on June 1. The Nominating
Committee will announce the newly elected officers at the spring meeting. In case of a vacancy in any office, the
Council shall have the power to fill it for the remainder of the unexpired
term.
Section 1. The Executive Council shall consist of the President, Vice-President, Secretary, Treasurer, the immediate Past-President, and the Faculty Sponsor. The President shall act as the Chairman of the Council.
Section 2. Between meetings of the Chapter, the affairs of the Chapter
shall be conducted by the Executive Council.
Section 3. Meetings of the Executive Council shall be held at least
once during each year at the call of the President or on written request of at
least three (3) members of the Council.
A majority of the members present and voting at any meeting duly called
shall constitute a quorum.
Section 1. The initiation fee shall be $50.00 as set by Beta Phi
Mu. Each initiate shall pay half the
initiation fee to the Treasurer of the Chapter. The Chapter shall pay the remaining half of the initiation fee.
Section 2. Each active member shall pay to the Treasurer of the Chapter
$20.00 per year as annual dues.
Section 1. There shall be an annual meeting in the spring. Notice of the meeting shall be sent not less than fifteen (15) days prior to the date of the meeting to all members.
Section 2. The President may call a special meeting by her/his own motion upon the request of the Executive Council or upon written request of six (6) members of the Chapter, stating the purpose thereof. At least seven (7) days written notice of all special meetings shall be given, stating the purpose thereof.
Section 3. Robert’s Rules of Order, revised, shall govern all deliberations.
Section 4. A quorum for the transaction of business shall consist of
the members present at the duly authorized meeting of this Chapter.
These By-Laws may be amended by a majority of respondents to a distributed ballot detailing the proposed amendment(s).
Section 1. The Chapter shall have a faculty sponsor approved by the Director of the School of Library and Information Studies, University of Oklahoma and appointed by the Executive Council. The Faculty Sponsor must hold membership or be eligible for membership in the Fraternity.
Section 2. Duties and Term of Office:
He/She shall serve a three (3) year term and may be re-appointed. His/Her duties shall be to represent the Chapter in matters of an academic nature before the University and to advise in all activities of the Chapter.